Events and photos
Who this is for: teachers · Where: Events, and the New event button on your Calendar.
Finding an event
The Events page lists everything you have run, grouped by school year. Search matches the name, the place, the class, your notes and the organiser, and you can flip between newest-first and oldest-first.
Opening one takes you to its own page, with every photo at full width. The short preview you get by clicking an event on your Calendar is a different thing — it answers "what is this entry?", and carries an Open full page button when you want the album.
What an event is
Anything that is not a lesson. An excursion, a voluntariat, a school assembly, a class party, a competition — whatever your class actually did.
An event sits on the calendar like a lesson does, so it is in your register and in the pupils' calendars, but it is drawn differently: its own colour and its own icon, so nobody mistakes a trip to the museum for an ordinary hour.
An event also has something a lesson does not: an album.
Creating one
Use New event on your Calendar. Give it a name, a date and an hour, then:
- Room — one of the classrooms your director set up. Picking one here is what lets the calendar, the register and the room views all name the same place. The list only appears once your school has rooms.
- Place — free text, for somewhere that is not a room at all. "National History Museum", "Valea Morilor park". Plain words, not a map pin. You can use it together with a room, or instead of one.
- Class — pick one and its pupils see the event in their own calendar and can add photos to it. Leave it empty and it is your own entry: still in your register, invisible to everyone else.
- Details — anything the class needs to know. Where to meet, what to bring.
The pupils of that class get a notification when you create it.
The album
Open the event and you get its album.
- You can add up to 100 photos.
- Each pupil of the class can add up to 10.
- Every photo carries the name and face of whoever posted it. That is deliberate — it is what keeps an open album civil.
- Photos are up to 15 MB each. They are resized on the way in, so a phone photo becomes a few hundred kilobytes without visibly losing anything.
A photo taken on a phone carries the exact coordinates of where it was taken. We strip that before storing it. A class trip is thirty children, and their whereabouts is not something to keep because nobody thought about it.
Removing a photo
You can remove any photo in your own events, and a pupil can always remove their own. Removing it deletes the picture — it is not merely hidden.
Pupils and parents also have a Report button. When somebody uses it you get a notification, and the photo carries a flag in the album so you can find it. The person who reported it is never named to anyone else, and the person who posted it is never told it was flagged.
Downloads and the collage
- Download gives you the whole album as a ZIP.
- Collage lets you pick up to 10 photos, in the order you want them, and builds one printable image — ready for a wall or a yearbook page. Tap the photos, then Create collage.
- Download all photos on the Events page gives you every event you have run, in folders by school year.
Who can see it
| Who | Sees the album | Can add photos | Can remove any photo |
|---|---|---|---|
| You (you created the event) | yes | yes | yes |
| Pupils of the event's class | yes | yes | their own only |
| Their parents | yes | no | no |
| Your director | yes | no | yes |
| Any other teacher | no | no | no |
A teacher who happens to teach the same class sees the event on the shared calendar like any other entry, but not the album. These are photographs of children, and the person answerable for them is whoever organised the trip.
Signing it
An event is a line in your register like any lesson, so it is signed the same way. See the attendance register.
What happens when the class graduates
When a class graduates, its albums are scheduled for deletion and every leaver is emailed with the exact date. They have 30 days to download whatever they want to keep, and then the photos are removed.
We do this on purpose: a school does not get to keep photographs of children indefinitely because they once went on a trip.